Privacy Notice

Data Privacy

What data to we collect?

The Midmar Men’s Shed (hereafter “The Shed”) maintains a small database of information on it’s members; this is namely for charity reporting and fundraising purposes. Only your full name and an email address are required when joining The Shed. Other personal contact details can be submitted at each member’s discretion.

Trustees and Management Committee members may have to provide additional personal information from time to time, depending on the requirements of official paperwork, fundraising, or any other charity-related activities. This information will be requested from the relevant individuals on an ad-hoc basis and will never be stored in any of the Midmar Men’s Shed’s records.

How do we collect your Data?

You directly provide The Shed with the data we collect, through the Membership Application Form.

Some cookies may be collected by our website host (wordpress); however, The Shed is not privy to this information.

How will we use your data?

The Shed collects minimal personal data so that we can report on membership numbers. This is a requirement for OSCR charity reporting, and can be useful for fundraising.

Your contact information will be used only to contact you directly; primarily to advise of upcoming meetings, or any other relevant activities of The Shed.

For bulk email communications we will use the BCC function to prevent your email address being released to other members. Subsequent emails between The Shed members are excluded from this policy as we have no control over the use of your email address by any member who may separately learn of it.

We will never share your data with third-parties, unless legally obliged to do so.

How so we store your data?

The database of members is securely stored in a password-protected spreadsheet, within our cloud storage system. Only the relevant Trustees and Management Committee members have access to this information.

The Shed will keep the personal data that you provide for the duration of your membership. If you decide to cancel your membership, all personal data held against your listing will be deleted within 4 weeks of your request to cancel.


As stated above, we will never forward your data to third parties or use it for marketing purposes.

What are your data protection rights?

To ensure compliance with GDPR guidelines, you have the following data protection rights:

  • Right to access – you can request that The Shed send you copies of the personal data that we hold on you
  • Right to rectification – you can request that The Shed corrects any data that you believe is inaccurate, or complete any information that you believe is incomplete
  • The right to erasure – you can request that The Shed erases all of your data. By doing so, your membership will be revoked.
  • The right to restrict processing – you can request that The Shed restricts the processing of your data
  • The right to object to processing – you have the right to object to The Shed processing your data
  • The right to data portability – you can request that The Shed transfers the data that we have collected on you to another organisation, or directly to you.

If you make one of these legal requests, The Shed has one calendar month to respond to you. Please contact one of the Trustees if you would like to exercise any of these rights.

What are cookies?

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. When you visit our website, our hosting service (WordPress) may collect information from you automatically through cookies or similar technologies.

How do we use cookies?

The Shed is not privy to any cookies collected by WordPress. If this becomes available in the future, we will never use or process this information. More information about WordPress cookie usage can be found here:

What types of cookies do we use?

As above, The Shed does not have any visibility of the cookies collected by WordPress. If this becomes available in the future we will never use or process this information. More information about WordPress cookie usage can be found here:

How to manage your cookies

To find out more on how to manage and delete cookies, visit For more details on cookies, and how to manage them, visit (EU), or (US).

Privacy policies of other websites

Our privacy policies stated above only apply to The Shed and it’s own website – If you visit any of the other websites linked from this site, please read their privacy policies.

Changes to our privacy policy

Any future updates to this privacy policy will be updated on this webpage.

How to contact us

For contact information, please see the “Meetings & Contacts” page on the website

How to contact the appropriate authorities

Should you wish to report a complaint, or if you feel that The Shed has not addressed your concerns in a satisfactory manner, you may contact the Information Commissioner’s Office (ICO).

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